Alternatives

10 Best Akiflow alternatives

Ruud CarisEditor-in-Chief

Updated: 22 December 2025About Akiflow →

Managing your calendar and to-do list in two different places is often a recipe for chaos, and that's exactly why tools like Akiflow are so popular. But maybe you find Akiflow too expensive, too complex, or the 'fast' workflow just doesn't fit how your brain works. Fortunately, there are plenty of other ways to get your tasks and time in one overview without paying top dollar.

136+ toolscompared

✓No sponsored rankings

My recommendations

Best Overall

Sunsama

★ 4.5/5

Best balance between functionality and a calm, achievable plan

View Sunsama →

Best AI Features

Motion

★ 4.4/5

Automatically schedule your tasks in your calendar with AI, instead of manual dragging

View Motion →

Best Budget

TickTick

★ 4.5/5

Offers time-blocking and calendar features for a fraction of the price

View TickTick →

Most Similar

Morgen

★ 4.3/5

Most similar to Akiflow in terms of interface and desktop experience

View Morgen →

At a glance

ToolScoreBest for

Sunsama

★4.5/5

People who want to plan consciously and realisticallyView →

Motion

★4.4/5

Busy professionals with an overloaded calendarView →

Morgen

★4.3/5

Fans of sleek desktop apps and Linux usersView →

TickTick

★4.5/5

Budget-conscious users who still want time-blockingView →

Amazing Marvin

★4.3/5

Power users who want to fine-tune their workflow down to the smallest detailView →

All Akiflow alternatives at a glance

Sunsama

People who want to plan consciously and realistically

★ 4.5/5 · From 16 dollar

Sunsama is often mentioned in the same breath as Akiflow, but the philosophy is completely different. Where Akiflow focuses on speed and shortcuts, Sunsama almost forces you to slow down. You start each day with a guided planning session where you determine what's achievable, not just what's on your list. It pulls tasks from tools like Asana, Trello and Gmail into one central place. The 'timeboxing' works the same way: drag tasks to your calendar. It's pricey, but if you're looking for balance instead of pure speed, this is your best option.

Difference: Focus on 'calm productivity' and daily intention instead of pure speed

Choose this if: often plan too much and are frustrated at the end of the day

✓ What we like

✓Realistic daily planning & rituals
✓Centralizes tasks (Jira/Asana/Gmail)
✓Focus mode & Pomodoro timer
✓Warning when overplanning

✗ What we don't like

✗High price ($ 20/month)
✗Mobile app is limited/buggy
✗No AI auto-rescheduling
✗Not for complex project management

View Sunsama →More details →

Motion

Busy professionals with an overloaded calendar

★ 4.4/5 · From 12 dollar

If you hate manually dragging blocks in your calendar (playing tetris with your time), then Motion is the solution. Instead of you choosing when to do something, you tell Motion what the deadline and priority is. The AI then calculates the optimal layout of your day. Does an urgent task come up? Motion immediately recalculates your entire schedule. It's a heavy tool with project management features, which might make it 'too much' for simple users, but for busy professionals the automatic planning is worth its weight in gold.

Difference: Automatic AI planning instead of manual time-blocking

Choose this if: don't want to waste time constantly rearranging your calendar

✓ What we like

✓AI automatically schedules tasks in calendar
✓Ideal for users with ADHD
✓Replaces Calendly with booking links
✓Combines projects and calendar

✗ What we don't like

✗Pricey for individual use ($ 19/m)
✗Mobile app is slow and buggy
✗Customer service often responds slowly
✗Steep learning curve at start

View Motion →More details →

Morgen

Fans of sleek desktop apps and Linux users

★ 4.3/5 · From 10 dollar

Of all the alternatives, Morgen feels most like a direct 'sibling' of Akiflow. It's a desktop-first application that combines your calendars with task lists. The interface is sleek, fast and supports many keyboard shortcuts just like Akiflow. You connect task lists (like Todoist or Microsoft To Do) and drag those tasks into your calendar. A big plus is that Morgen also works on Linux, something many competitors ignore. The mobile app is still somewhat more limited than the desktop version, but for time-blocking on your computer it works like a charm.

Difference: Morgen is more of a calendar with task integration, Akiflow is a task manager with calendar

Choose this if: are looking for a cheaper and sleeker alternative that feels almost the same

✓ What we like

✓Intuitive user interface
✓Seamless task integrations
✓Excellent Linux support
✓Convenient time-blocking

✗ What we don't like

✗Limited mobile app
✗Occasional sync errors
✗Pricey subscription

View Morgen →More details →

TickTick

Budget-conscious users who still want time-blocking

★ 4.5/5 · Free / from 3 dollar

Don't be fooled by the simple appearance; TickTick is a wolf in sheep's clothing. For a fraction of the price of Akiflow you get a full-fledged task manager with a built-in calendar view. You can subscribe to external calendars and drag your tasks directly into time blocks, exactly as you're used to. It has useful extras like a Pomodoro timer and habit tracker that Akiflow lacks. The desktop app might feel slightly less 'polished' than Akiflow and the integrations with other tools are less extensive (often via Zapier), but for personal use the price-quality ratio is unbeatable.

Difference: Much cheaper and includes extras like habits and pomodoro

Choose this if: finds Akiflow too expensive but wants to drag tasks into your calendar

✓ What we like

✓Versatile functionality
✓Built-in focus timer
✓Handy habit tracker
✓Visual calendar view

✗ What we don't like

✗Dated interface design
✗Slow calendar sync
✗Limited collaboration tools

View TickTick →More details →

Amazing Marvin

Power users who want to tweak their workflow down to the smallest detail

★ 4.3/5 · From 8 dollar

If Akiflow is a ready-made house, Amazing Marvin is a box of Lego. You can build this tool completely the way you want. Want time-blocking? Turn on the 'feature'. Want Eisenhower matrices, weekly planning or gamification? Click it on. This makes it the most powerful tool on the list, but also the most intimidating. It can perfectly mimic Akiflow's workflow, but you have to set it up yourself. For people who like to tinker with their system this is paradise, for people who want to get started right away it can be overwhelming.

Difference: Modular design: you only turn on what you use

Choose this if: finds existing tools too rigid and wants to build your own system

✓ What we like

✓Huge customizability
✓Modular strategies
✓ADHD-friendly
✓Responsive developers

✗ What we don't like

✗Slow mobile app
✗Steep learning curve
✗High subscription price

View Amazing Marvin →More details →

Routine

Design lovers who also want notes with their tasks

★ 4.1/5 · Free / from 8 dollar

Routine tries to be the central 'console' of your workday. It combines tasks, notes and your calendar in one beautifully designed app. The dashboard gives you immediate insight into what needs to happen now. Like Akiflow, it has a strong focus on keyboard shortcuts and quick entry. A unique feature is that you can link notes directly to calendar appointments, which is useful for meetings. Development is sometimes a bit slow and some features are still in beta, but in terms of 'look and feel' it comes very close to the premium experience of Akiflow.

Difference: Stronger integration of notes and media with your tasks

Choose this if: is looking for an aesthetically beautiful tool that also handles meeting notes

✓ What we like

✓Beautiful minimalist design
✓Handy 'Console' for quick entry
✓Good natural language processing
✓Seamlessly combines tasks and calendar

✗ What we don't like

✗Mobile app still contains bugs
✗Synchronization sometimes falters
✗Limited collaboration options
✗No public API available

View Routine →More details →

Amie

Creative people and those who are visually oriented

★ 4/5 · From 6 dollar

Amie calls itself the 'joyful productivity' app and you can see that in everything. It's colorful, playful and full of small animations. Basically, it's a calendar where you can drag to-do's, similar to Akiflow and Morgen. It also works as a kind of CRM; you can see when you last spoke to someone. The focus is really on the experience: planning your day should be fun. Functionally it's slightly lighter than Akiflow (fewer heavy integrations), but for creative people the stiff business-like nature of Akiflow is sometimes a turn-off, and then Amie is perfect.

Difference: Focus on design, joy and social contacts (CRM-light)

Choose this if: calendar looks boring and you want more fun in planning

✓ What we like

✓Beautiful, joyful, and aesthetic design
✓Combines tasks, calendar, and email
✓Fast performance and convenient shortcuts
✓AI notes without bot in the meeting

✗ What we don't like

✗No Android version available
✗Pricey Pro subscription ($ 10-15/month)
✗Sync issues with external calendars
✗Focus shifts too much toward AI notes

View Amie →More details →

Ellie Planner

People with ADHD or need for extreme simplicity

★ 4/5 · Free / from 10 dollar

Ellie is built by someone who has ADHD themselves and it shows. It's a digital version of a simple paper planner, but with drag-and-drop functionality. No bells and whistles, no hundred integrations, just: what do I need to do today and how much time does it take? You have a 'brain dump' column and a calendar. You drag tasks from left to right. Done. For those who find Akiflow too complicated or too busy, Ellie is a breath of fresh air. It lacks the 'universal inbox' power, but wins on pure simplicity and focus.

Difference: Much simpler, focuses purely on visual day planning without distraction

Choose this if: gets overwhelmed by the many buttons and options in Akiflow

✓ What we like

✓Intuitive interface
✓Handy brain dump
✓Beautiful minimalist design
✓Effective time-blocking

✗ What we don't like

✗Limited free version
✗Relatively expensive subscription
✗No NLP input

View Ellie Planner →More details →

Lunatask

Privacy-conscious users and people who want to track habits

★ 4.2/5 · Free / from 6 dollar

Lunatask is a unique duck in the pond. It combines an encrypted to-do list with time-blocking, but adds habit tracking, mood tracking and journaling to it. Privacy is paramount; everything is end-to-end encrypted. It supports different workflow methods like Kanban, Must/Should/Want and Eisenhower right out of the box. If you find Akiflow useful for the calendar integration, but you're concerned about your data or want to combine more tools (like a journal) in one app, Lunatask is a strong candidate. It is less focused on external integrations though.

Difference: End-to-end encryption and built-in wellness features

Choose this if: privacy is your top priority or you want to combine your mood and tasks

✓ What we like

✓Intuitive interface
✓Strong privacy
✓All-in-one tool
✓Unique prioritization methods

✗ What we don't like

✗Limited mobile widgets
✗No collaboration options
✗Steep learning curve

View Lunatask →More details →

Structured

Mobile users and visual thinkers

★ 4.4/5 · Free / from 2 dollar

Structured started as a mobile app and has grown into a favorite for day planning. It shows your day as a visual timeline (a vertical line with dots). It's much simpler than Akiflow and really targets the consumer, not the business power user. Still, you can import your calendar and reminders. The AI feature helps you turn a messy list of tasks into a schedule. If you mainly use Akiflow to visually organize your day and not for the heavy project management integrations, you'll save a lot of money with Structured.

Difference: Vertical timeline interface and focus on mobile use

Choose this if: mainly plan your day on your phone or iPad

✓ What we like

✓Beautiful and intuitive visual design
✓Ideal for ADHD and visual planners
✓Sync with Apple Calendar and Reminders
✓Convenient 'Inbox' for quick notes

✗ What we don't like

✗Sync issues between devices
✗Android version lacks many features
✗No collaboration features
✗Free version has limited sync

View Structured →More details →

For whom is Akiflow the best choice?

If you mainly work behind your laptop and your workflow revolves around keyboard shortcuts, then Akiflow is truly built for you. The tool shines on desktop: you can manage almost everything with Command+K without touching your mouse. For people who process 50+ tasks daily and constantly switch between Slack, Gmail and their calendar, Akiflow feels like a breath of fresh air.

Also if you’re a consultant, freelancer or agency owner juggling multiple projects and billing based on time, then the price often justifies itself. The time-tracking is well integrated, and the fact that you can time-block all your appointments and tasks from one place truly saves hours per week. Especially if you’re used to keyboard-first working and you’re not bothered by the lack of a full-featured mobile experience.

Why would you look for an Akiflow alternative?

The price is the biggest obstacle for many. $ 15 to $ 30 per month for a task manager feels steep, especially if you use it privately or are just starting with time-blocking. Then you’re paying more than Spotify and Netflix combined for a tool you might only actively use an hour per day. If your budget is limited or you want to experiment first without a big investment, there are plenty of alternatives that offer 80% of the functionality for a fraction of the price.

The mobile app is another pain point. Akiflow is built as a desktop-first tool, and you notice that. On your phone you can check and add tasks, but actually planning or adjusting your day feels clunky. If you’re on the go a lot or want to prepare your next day on the couch in the evening, you’ll run into limitations. Additionally, some users miss AI automation: with Motion the tool plans your tasks itself based on deadlines and priority, while with Akiflow you have to time-block everything manually. That does give control, but also costs time and discipline.

Finally

Do you mainly want peace and overview? Look at Sunsama or Ellie Planner. Do you have an overly full agenda and want the tool to think for you? Then Motion is the better choice. For budget-conscious users who still want time-blocking: TickTick offers surprisingly much for little money. And do you work a lot mobile or visually? Then try Structured or Amie.

Personally I would go for Morgen if I want to maintain Akiflow’s speed but seek a better cross-platform experience. Or for TickTick if budget is the deciding factor. But it really depends on where you spend most of your time: behind your desk, in meetings, or on the go.

Frequently asked questions

What is the best free alternative to Akiflow?

TickTick is the best budget-friendly alternative. The free version is already very powerful, and for a few euros per month you get the full calendar functionality that's comparable to Akiflow.

Which tool is most similar to Akiflow's 'Universal Inbox'?

Sunsama comes closest. It also integrates directly with tools like Gmail, Slack, Asana and Trello to collect all your tasks in one place, just like Akiflow.

Is there an alternative that does my planning automatically?

Yes, Motion specializes in this. Where you have to drag yourself in Akiflow (time-blocking), Motion uses AI to automatically schedule your tasks in the gaps of your calendar.

Why is Akiflow so expensive compared to other apps?

Akiflow targets the business 'pro-sumer' market and saves time through deep integrations with many other business tools. You're paying for the efficiency and the complex connections that cheaper apps often lack.

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All alternatives →