Meetings pile up, and before you know it, you’re spending more time typing out notes than actually solving problems. Nyota is an AI meeting assistant that listens in during your meetings, automatically creates summaries, and pushes action items directly to tools like Jira or your CRM. No more manual typing, just a bot that does the work.
Who’s behind Nyota?
Nyota AI Ltd was founded in 2021 by Josef Hlavacek in London. His premise was simple: managers are drowning in administrative overhead and endless meetings when they should really be developing their teams. Hlavacek wanted to build a tool that removes that burden, so leaders can focus on what really matters.
The company hasn’t been acquired and no major funding rounds have been announced. Nyota seems deliberately staying small and focused. The company does have a clear technical advantage: the tool supports transcription in more than 100 languages and stores data in the EU for privacy compliance. That’s no coincidence, given the European focus on data protection.
Nyota doesn’t disclose user numbers, but the tool is explicitly aimed at engineering managers, product teams, and sales departments. It’s not a mass-market product for everyone, but a specialized assistant for those who have lots of meetings and want to translate those meetings directly into concrete tasks.
Who is Nyota for?
Nyota is built for people who want to turn their meetings into action. Think engineering managers running standups and retrospectives, product managers endlessly consulting with stakeholders, or sales teams wanting to capture customer conversations and process them directly into their CRM. Startups that move fast and don’t have time for manual typing will also find what they’re looking for here.
But Nyota isn’t for everyone. Individuals looking for a free transcription tool should look elsewhere. There’s no free plan, only a 7-day trial period. If you occasionally want to transcribe a meeting without paying, there are better options.
What can Nyota do?
Nyota offers a 7-day trial period, after which you need a paid plan. The tool is all about automating meeting tasks and connecting those tasks to your workflow. Here are the key features:
- Automatic meeting notes and transcriptions: Nyota listens in during your meetings and converts everything into text. You get a full transcription and a summary of what was discussed. Handy if you want to look something up afterwards or if you missed a meeting.
- Agenda summaries and planning: Before a meeting starts, Nyota generates a briefing based on your agenda. So you already know what’s going to be discussed and can come to the table prepared. This eliminates fumbling around at the beginning of a meeting.
- Integration with Zoom, Google Meet, and Microsoft Teams: The bot automatically joins your meetings when you connect it to your calendar. Works with Google Calendar and Microsoft Outlook, so you don’t have to manually add meetings.
- Synchronization of action items to Jira, Asana, and CRMs: This is where Nyota stands out. Action items mentioned during a meeting are automatically converted into tasks in Jira or Asana, or as notes in your CRM like Salesforce or HubSpot. That saves the manual entry of tasks after each meeting.
- Meeting insights and sentiment analysis: Nyota doesn’t just analyze what’s being said, but also how. The tool can recognize sentiment and provides insight into the tone of meetings. Useful if you want to know whether a conversation was productive or rather frustrating.
- Support for 100+ languages: You can hold a meeting in German, French, or Spanish and Nyota will still generate English notes. Handy for international teams or client conversations in different languages.
How much does Nyota cost?
Nyota has no free plan, but does offer a 7-day trial period. After that, you choose from three paid subscriptions, all billed monthly:
- Starter: $1 per month. This is the entry-level plan for small teams or individual users who want to test the basic features.
- Professional: $1 per month. Here you get more integrations and advanced features like sentiment analysis and more extensive CRM integrations.
- Growth: $1 per month. For larger teams with lots of meetings and complex workflows. This plan offers priority support and additional customization options.
There are no annual subscriptions or lifetime deals available. Prices are in dollars, which means that if you pay with a European card, you may incur currency exchange fees. For small teams or freelancers, $1 per month might be manageable, but if you need multiple licenses, it adds up quickly.
What should you watch out for?
Nyota has strong points, but also a few frustrations that users run into. The dashboard is perceived as cluttered by multiple people. When you’re browsing through old meetings or searching for specific notes, the interface can feel disorganized. That’s unfortunate, because especially with a tool that collects a lot of data, you want to be able to quickly find what you need.
Another complaint: the bot sends notifications in your chat when there’s no agenda set for a meeting. That sounds handy, but in practice people find it annoying. Especially in teams that have a lot of ad-hoc meetings or deliberately don’t use agendas, this is perceived as intrusive.
Then there’s the price. For small teams or startups with a tight budget, Nyota isn’t cheap. Even the Starter plan at $1 per month can be a barrier if you need multiple licenses. Compare that with alternatives that offer a free plan, and you’ll understand why some users drop out.
Nyota alternatives
If Nyota doesn’t quite fit, there are other tools that offer similar features. Here are the main alternatives:
- Otter.ai: Choose this if you’re looking for a free tool for simple transcription. Otter is better known and has a free plan, but lacks the workflow automation that Nyota offers. You do get transcriptions, but no automatic task syncing to Jira or your CRM.
- Fireflies.ai: Similar features to Nyota, but less focused on engineering and product management. If you’re looking for more general voice-to-text features without the specific focus on task integration, Fireflies is a good middle ground.
- MeetGeek: Strong in meeting analytics and analyzing meeting quality. If you want in-depth insights into how your team meets and where improvements are possible, choose MeetGeek. Nyota is better if you primarily want to automate tasks.
Frequently asked questions
Here are answers to the most frequently asked questions about Nyota:
Which languages does Nyota support?
Nyota supports transcription in over 100 languages. You can hold a meeting in French, German, or Spanish, and the tool will still generate English notes. Useful for international teams or customer conversations in different languages.
Is my data safe with Nyota?
Yes, Nyota stores data in the EU and is GDPR-compliant. Data is encrypted and you can set recordings to be automatically deleted after a certain period. That gives you control over how long your meeting data is retained.
Does Nyota work with my calendar?
Yes, Nyota integrates with Google Calendar and Microsoft Outlook. The bot automatically joins your scheduled meetings, so you don’t have to manually add meetings. You can also set which meetings Nyota should or shouldn’t attend.
Conclusion
Nyota is a solid choice if you want to turn meetings into concrete tasks without manual work. The automatic synchronization with Jira, Asana, and CRMs is a real time-saver for engineering managers, product teams, and sales departments. The support for 100+ languages and EU-based storage are advantages for international teams that take privacy seriously. But the tool also has drawbacks: no free plan, a cluttered dashboard, and a price tag that can deter small teams. If you’re willing to pay and really want to automate your workflow, Nyota is worth considering. Looking for a free tool for simple transcription? Then you’re better off checking out Otter.ai or Fireflies.ai.
